This privacy notice outlines the data collection, sharing, confidentiality, and data security, retention and disposal policies of the University of the Visayas Inc. in compliance to Republic Act No. 10173 otherwise known as the Data Privacy Act of 2012 and the Implementing Rules and Regulations of the National Privacy Commission.
What information do we collect?
The University of the Visayas collects personal information that are necessary and compatible with the declared, specified, and legitimate purposes.
Through this enrollment portal, the University collects the following personal information below:
Personal contact information (e.g., name, address, email address, contact details);
Demographic information (e.g., age, gender, civil status, religion, citizenship, course/program);
Information of parent and/or legal guardians (e.g., name, realtionship, contact/details);
Educational background, academic performance and disciplinary records (e.g., grades, Transcript of records, etc.); and
Information obtained through background checks and/or admission examinations.
Why do we collect them?
The University of the Visayas collects and uses personal information only as necessary for the purposes which it was obtained.
UV may use the personal information you provided in this enrollment portal for the purpose of processing your application
for admission and enrollment and in setting up a relevant documentation of your student profile and records.
How do we share or transfer them?
The data collected by the University are shared internally for Official Business purposes only.
The University shall not share your personal information with any third party that intends to use your personal information for commercial purposes unless you have freely given a specific and informed consent.
However, the University may share, disclose or transfer your personal data with third parties such as your parents or
guardians, government bodies or agencies, entities or sports organizations of events you may be participating in, your previous school upon their request, or the public through postings in University bulletin boards, social media sites as well as
The Visayanian publication for legitimate purposes only and with your privacy security considered.
The University shall ensure that all employees and third parties who use data processing facilities or handle your personal data have signed a confidentiality and non-disclosure agreement before work starts or prior to being given access.
Only authorized university employees having the legitimate purpose of carrying out their duties will be able to access your data.
How do we store and protect them?
Personal data in the custody of the University are stored and transmitted securely in a variety of paper and/or electronic format. The University ensures that your personal data are protected against any accidental or unlawful destruction, alteration and disclosure as well as against any other unlawful processing.
In order to keep your personal information secure, reasonable and appropriate organizational, physical and technical security measures are put in place to maintain the availability, integrity and confidentiality of your personal data. Use of your personal data will also not be excessive. The University will retain your personal data only for as long as necessary for the fulfilment of the purposes which it was collected, taking into account the need to answer queries and comply with legal requirements under applicable laws. When the personal information collected are no longer required, they shall be disposed of in a manner that will preserve its confidentiality and protect your privacy.
How can you exercise your rights?
The University recognizes that you, as our data subject, are afforded the right to be informed of the processing of your personal information and be granted reasonable access to such by the Act.
Other rights include:
Right to dispute the inaccuracy or error in the personal data;
Right to request the suspension, withdrawal, removal or destruction of personal data; and
Right to be indemnified for any damages sustained due to inaccurate, incomplete, false, unlawfully obtained or unauthorized use of personal data.
Should you wish to exercise your rights, or if you have any questions on matters of
personal information privacy, you may contact the University’s Data Protection Officer through: